Advanced Search Commands

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The easiest way to search your emails, documents, and files with the X1 Professional Client is to simply start typing in the search box, and review the results appearing in the Results List. The X1 Professional Client also provides the option to use Boolean operators to narrow your results.  The table below lists the available Advanced Boolean operators. 

See also the Knowledge Base article on Basic Search Options.

Advanced Search Options

Search

 Syntax

        Result (& Examples)

Search for any word beginning with letters typed...    
    paris Example: Files containing the words Paris and parisian would both be included.
Search for an exact word      paris= Example: Only files containing the exact word Paris would be included. Parisian would not be included.

Search for documents that do not begin with the specified string of letters

   -paris Example: Files containing the words Paris and parisian would both be excluded.
Search for any files containing words beginning with the two letters separated by the amper-sand symbol ( & ).  paris & london  
Example: A file named Travel through Paris to London.doc would be included because it has words starting with both specified letters.  Additionally, any item containing Paris and London within its content.
Search for files containing either of two letters       
 paris OR london Example: Files named Paris.jpg and london.jpg would both be included because they start with either of the letters specified.

Search the subject line of emails for the letters or phrase preceded by a colon ( : ).

  subject:paris  
Example: Email files with the subject Paris hotel reservation would be included because the word Paris appears in the subject line.
Search for items containing madrid, but only those that also contain either Paris OR London. (paris OR london) & madrid  

Examples

A file that contains London and Madrid would be included in the results.

A file that contains Paris and Madrid would be included in the results.

A file that contains Paris, London and Madrid would be included in the results.

However, a file that contained both Paris and London but makes no mention of Madrid would NOT be included in the results.   

Search files for words starting with a specific phrase.  "Tour of Paris" Search for and include any files including the exact phrase contained with double quotes ( " " ).
Search the subject field of emails for either of two specific search terms. subject:-(paris   OR london)  
Example: Files with either the words Paris or London in the subject line will be excluded from results.
Search for a specific term,   unless it appears in the FROM or TO email fields. amsterdam AND NOT (from: amsterdam OR   to:amsterdam)  
Example: An Email with the word Amsterdam as part of the email body, subject or other meta data would be displayed. An email with Amsterdam in the body, subject, or other metadata that also contained Amsterdam in the From or To fields would be excluded from results.

Search for a beginning letter* that appears near another beginning letter, such as in a sentence, by supplying the first letter of both words.  

The word NEAR must be capitalized. The default is up to 10 words apart.

 a NEAR b  .

Example: Files with the phrase amsterdam is the first stop, Berlin is second would be included because a word that starts with the letter a is within 10 words of a word that starts with the letter b.

*Searching for is single letters is most often useful when you restrict your search to fields that typically contain few terms, such as subject lines, or filenames. 

Search for a word that starts with one string very close to another word that starts with another string by specifying the maximum distance they can be apart.

The word NEAR must be capitalized. 

 medi NEAR/5                  insur

 

Files with a word that begins with medi within 5 words of another word that begins with insur would be included in the results.  

Example: Items that contain the phrases "medical insurance" "medicare insurance;  "insurance for major medical conditions" and "meditation can help overcome insurmountable obstacles" would qualify and would be included in the results set.

Search for a letter* that  starts with one string very close to another word that starts with another string by specifying the maximum distance they can be apart.      a /5 b

Results will include any files containing words that start with both the first and second letters within 5 words of each other.

The number can be replaced by any numeric value to expand or shrink the maximum number of words between the two search terms.

*Searching for a few letters is most often useful when you restrict your search to fields that typically contain few terms, such as subject lines, or filenames. 


Search for a word that appears before another word by supplying the first letters of both words.

PRE must be in all caps.

      a PRE b  

Example: Files with the phrase Amsterdam is ranked first, followed by Berlin would be included because a word that starts with the letter a precedes a word that starts with the letter b by no more than 10 words.

Search for a word that appears before another  word by supplying the first letters of both word, and    the number of words apart they can be.

PRE must be in all caps.

     a PRE/5 b  
Example: Files with the phrase amsterdam and berlin would be included because a   word that starts with the letter a precedes a word that starts with the letter b by no more than 5 words. Files with the phrase berlin through amsterdam would be   excluded, because the word amsterdam comes after berlin, instead of preceding it.
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