X1 Search Preferences

This article addresses the Preferences tab. Preferences control launching X1 Search, where you store your index, and how you search.  Let’s take a look at each of these options.

First, navigate to the Preferences screen by selecting Menu > Options. 

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Preferences

General Preferences can control X1 Search’s behavior at launch and shutdown of your computer. You can alter each application option by checking or un-checking the corresponding box. A check mark activates the particular option, and if the box is empty, X1 Search will not perform the particular option.

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Start X1 when I start Windows launches X1 when you boot up your machine.

Start X1 Indexing Service when I start Windows allows X1 to index your content as soon as you launch Windows, allowing your X1 to always be up to date.

Show Splash Screen on application startup option determines whether X1 Search 8 displays a welcome screen as the interface loads. The screen includes your X1 version name and number, and loading status. 

Check for new version on application startup option allows you to take advantage of our engineering team pushing out new X1 versions and updates. By default, X1 will check for new versions at startup.

Shutdown indexing on application close option stops indexing when you close X1, allowing you control over your computer's resources. So, even if you have scheduled index time(s) (discussed below), if you shut down X1, the scheduled index will not run.

We do not recommend selecting this option if you want up-to-date results.  

Minimize to the Notification Area on application close minimizes X1 to your computer's system tray so that you can easily bring it to the foreground of your computer screen.

Search Options

Search Options control navigation through your results, allowing you to rapidly drill down to the result(s) you need.

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Highlight search terms option highlights the search terms typed into the General Search Field (located at the top of the X1 interface), or any of the other Refining columns. The first term you type in the General Search Field, or any of the Refining columns, highlights in orange. Each additional term highlights in a different color.

Search term highlighting can be very helpful when you want to know whether a particular word or phrase appears in any of your emails, files, SharePoint documents, or Exchange Public Folders. For any term(s) you search, you will be able to scroll through the document in the Preview Pane and easily pick out each occurrence.

Assume a friend of your sent an email to you a few months ago regarding vacation plans in Tahiti. You could search for the term ‘Tahiti’ in the General Search box, then search for your friend’s name in the ‘From’ Refining column. X1 highlights each occurrence of ‘Tahiti’ in your email, and each occurrence of your friend’s name in the ‘From’ Refining column or in the body of the email, so that you may quickly locate the specific email you are looking for.

Auto-scroll to first match option automatically scrolls the Previewed Document to the first search term hit. 

If you searched your X1 Files source for the words “Koala Bear”, as you scroll through your Results List, X1 will automatically scroll to the first occurrence of the terms ‘Koala’ or ‘Bear’ regardless of whether the terms are on page 1, or page 1000, of the document.

Automatically play media files in Preview Pane loads videos and music files in the Preview Pane. 

Carry search terms between searches when (Shift/Ctrl) clicking on a search option allows you to carry search terms between content sources and sub content sources. 

For instance, if you search your Gmail account for an email received on your birthday from your friend Bob, you type ‘Birthday’ in the General Search Field, ‘Bob’ in the From Column, and select ‘Last Month’ from the Date Received column.

Returning no results, you realize Bob emailed birthday wishes to your Outlook account. So, by holding Shift or Ctrl as you click over to your X1 Outlook source, X1 populates the Outlook source General Search Field with ‘Birthday’, the From column with ‘Bob’, and the Date column with ‘Last Month’. 

Enable search history allows you to quickly find and use your 10 most recent searches from the main search bar of the UI. 

Proportionally resize columns when results pane width changes will automatically resize your columns to fit the results pane window. We recommend un-checking this box if you prefer to manually adjust size and keep column width for your various search views.

 

Show X1 Search Window in Foreground provides shortcuts for quickly launching X1 Search 8.

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